Alphabetical Filing System For Medical Records

How is the medical record of a married woman filed if an alphabetic filing system is used.

Alphabetical filing system for medical records.

The method you choose will depend upon the preferences of your medical office. The alphabetic method probably will gain the most support since this method easily allows you to add. With alphabetical filing medical records are organised using the last and first name. A married woman may take her husbands surname but she retains her own first and middle name.

There are many rules on how to file alphabetically in english to preserve a sensible filing system. The 12 rules you will learn in this chapter follow. If you ve been using an alphabetical or a straight numeric filing system to organize your medical charts or company s records you may want to consider the benefits of terminal digit filing or end digit filing. Account numbers transaction.

Most very large filing systems use a numeric indexing method for a variety of reasons. What are two advantages of a numeric filing system for paper medical records. Medical records can be filed in either alphabetic or numeric order. A patient can be easily identified this way but the name must be visible to do so.

In this filing subject must be arranged alphabetically. You simply need to follow a concrete system in order to file medical records in either manner. Filing by alphabetic order is a system where you arrange files by names of individuals businesses institutions agencies subjects topics or geographic locations according to dictionary order. Separate alphabetical index is required.

Letters and documents are classified and arranged in files and folders into subject or sub subject wise. In this filing method records are classified according to their subject. This filing system expedites the information retrieval process but lacks confidentiality. The association of records managers and administrators inc.

Managing productivity problems in alphabetical and straight numeric file systems. Arma is an organization designed to help professionals in records management perform their jobs easier and better. Medical record filing systems enable providers to store information securely and retrieve it efficiently. A file that s indexed by a number has only one possible location in the filing system making filing mistakes far less likely than alphabetic filing systems.

By implementing alphabetical filing in your life you will ensure all documents are protected and readily available. Luckily it s simple to get started with new documents and still is not a difficult change to make if you need to reorganize. Filing systems also protect patient identifiable data. The type of health information system that a provider uses often depends on the type of facility its size the number of patients it treats and the volume of records it keeps.

Many times a number is already being used as an identifier such as. This system is effective for client or customer name files. Alphabetic filing is the most common filing system for less than 5 000 records.